There are a variety of mistakes that could cause sudden data loss. Here are things that we shouldn’t do:
- Using free anti virus solutions for a large networked computers: Many free anti virus software work quite well, but they may not be enough to protect company’s and client’s critical data. Free anti virus software is appropriate for personal uses, but not well-suited for business or enterprise level usages. Business-related anti virus software is built with large infrastructure in mind, with comprehensive additional features, such as email alerts, real-time monitoring, email scanning, phishing filters, IP address blocking and others. Many free solutions don’t offers these additional options.
- Trusting the “IT guy” too much: It is not a good idea for companies to leave their critical information in the hands of their IT guy. Although the person is highly experienced and skilled, it is not appropriate to trust so much critical data on one person. There should be a group of IT staff team that’s constantly monitored and bound by a rigid procedure. An IT staff may also do not perform some of the basic security precautions, such as backing up data in important media. They may also don’t avoid websites that could cause problems to the entire network.
- Trying to save money by neglecting various preventative plans: It would cost much more money if a company loses its essential data. Important proposals, sensitive client information, accounts receivables records, client database, inventory records, invoices, logs, digital leads, payroll records and many important contacts could be lost forever. Important data could actually be essential for the growth and survival of our company. If they are wiped out, our company will only be stagnated, but could actually be stop operating. Downtime could cost a lot of money and the lost of credibility can be quite immense.
- Lack of stringent policy: Many companies don’t have stringent policies in place when it comes to computer access and Internet usages. Users should be educated on how to avoid costly problems, including data loss and corruption. As an example, employees who lack knowledge on Internet-related stuff could freely visit websites and install games that can be dangerous. Computers should be kept clean of untrustworthy freeware. Employees may also freely watch YouTube videos, slowing down the data transfer and daily backup process to remote servers.
- Trusting cloud solutions too much: The cloud is a promising off-site data storage. Companies don’t need to have significant physical platforms in place to store and safeguard their data. Many businesses think that the cloud storage services regularly back up their data to external drives and placed in a storage facility. However, it is more likely that the service simply puts everything in the cloud. The cloud service may be stop operating for some reasons, including due to denial of service attacks. Trusting a single solution or platform isn’t a wise thing to do. The whole data center could still be affected by electric surge and natural disasters that wipe up all backups.